Creating Effective Employee Onboarding Videos with AI (Benefits and Bonus Information Inside)

You’ve invested considerable effort in selecting the right candidates, and now comes the critical task of ensuring they’re properly onboarded—a process that typically involves a series of orientations, paperwork, and training sessions. It’s essential for setting the tone and expectations, but it can be time-consuming and repetitive, often draining resources and energy.

Employee orientation is one of those necessary tasks that nobody looks forward to—neither the employer nor the new hire. It’s a must for getting new team members up to speed, but let’s face it, the process can be time-consuming, repetitive, and, well, a bit dull. 

One effective way to lighten the load is by creating employee training videos. These videos not only save you from going through the same speech over and over but also have the potential to genuinely engage your new hires. With the right approach, you can turn a typically boring process into something that excites your new employees about joining your company. 

In this blog post, we’ll discuss how AI training videos can enhance the onboarding experience, highlight the key features of AI-powered training videos, explore the top benefits, and look at some examples of AI training video platforms that can help you get started.

How AI Training Videos Enhance Employee Onboarding

Employee onboarding videos are a great way to introduce new hires to your company’s values, culture, and operational procedures. Traditional methods of video creation, however, can be resource-intensive and lack the flexibility needed to keep up with the latest technology trends and innovations. This is where AI comes in, making employee onboarding more dynamic, engaging, and tailored to individual learning needs.

Here’s how using AI-generated video for training improves the employee onboarding process:

• Video is designed to draw in the eye: Video is far more effective at capturing and maintaining attention than written resources. With attention spans split across countless channels, AI-generated videos can use creative visuals, animations, and audio to engage new hires from the start.
• AI inference enables faster content creation: Traditional training methods, especially lengthy onboarding sessions, take lots of time to prepare, edit, and produce. AI-generated videos are produced using algorithms that infer new insights from collected data, enabling new content to be quickly produced and shared across locations.
• AI videos always stick to the script: AI video allows for creating a standardized library of onboarding modules. This ensures every employee receives the same accurate information, aligned with your brand’s messaging and goals, no matter where they are or when they start, helping eliminate confusion and foster a sense of belonging.
• And yet, they’re easy to personalize: AI enables the customization of video content for specific roles and departments, making onboarding more relevant and engaging for each employee while still delivering the core messages everyone needs to hear.
• You can press ‘Play’ and start the onboarding process anytime and from anywhere: For remote teams, AI videos can help new employees connect with company culture and values by sharing experiences and perspectives through visually engaging content. This eliminates the need for costly travel or in-person training sessions while ensuring every team member gets the same high-quality onboarding experience.

Key Features of AI-Powered Training Videos

AI-powered training videos offer a unique opportunity to enhance the onboarding process by making it more personalized, adaptable, and interactive. When creating these videos, it’s important to think about how you’ll achieve this goal, such as by using AI to tailor content to individual learning styles via adaptive scripts that adjust based on viewer responses, or by allowing AI to understand each employee’s onboarding pace and pacing the material accordingly, to ensure each employee fully grasps the content before moving on. 

That said, certain key elements or features must be included in your videos to ensure your onboarding process is both engaging and successful.

Background on the Company and its Values

Your AI training videos should start with an engaging overview of the company’s history, culture, and core values. This isn’t just a dry recounting of dates and facts—it should tell the story of where the company came from, what it stands for, and how it operates day-to-day. The video should visually and emotionally connect new hires to the company’s mission, 

The Benefits Package

Next, your videos should clearly outline the benefits of the job. This includes not only salary details but also perks like health insurance, wellness programs, paid leave, and pension fund payments. The video should present this information in a way that’s easy to digest, using visual aids and straightforward explanations to make sure new hires understand what’s available to them and how they can take advantage of these benefits. In this way, you can make them feel valued and excited to be part of a company that invests in its people.

Company Policies 

It’s important to ensure that new hires know the company’s policies and regulations. This video section should be informative and engaging, breaking down complex rules into understandable segments. Using AI, the video can adapt to focus on policies most relevant to the viewer’s specific role, ensuring they receive the information directly applicable to their work. This could include everything from dress code and work hours to more detailed security and compliance requirements.

Individual and Departmental Roles and Goals

Finally, make sure your AI training video provides a detailed explanation of the specific roles and responsibilities the new hire will be taking on. This section should be personalized to the viewer, offering clear guidance on what’s expected of them, the tools they’ll be using, and how their success will be measured. By the end of this segment, the new hire should feel confident in their role and ready to contribute from day one.

Your AI training video should also offer an overview of the roles and goals of each department within the company. This isn’t just about listing departments and their functions—it’s about showing how each department contributes to the company’s success. The video should highlight key players, major projects, and how the viewer’s role fits into the broader picture, fostering a sense of teamwork and shared purpose.

And remember, when creating employee onboarding videos:

• Keep it engaging: Use graphic elements, a touch of humor, and even testimonials from team members to make the content more relatable and fun.
• Keep it brief: Don’t stress new hires out with an onslaught of information. Break up content into shorter, focused videos to maintain engagement.
• Make it personal: Consider adding a personalized welcome message from the CEO or other key figures, and mentioning the hire’s name or relevant experience when possible, which can be easily done using AI tools.

These small touches can make a big difference in how new employees connect with your company from day one.

Top Benefits of AI Training Videos

When it comes to onboarding videos for new employees, using AI technology can provide a wide range of specific business benefits. 

• Scalability: AI allows for rapid adjustments in onboarding materials, enabling companies to easily update content as new roles, policies, or languages are added. As your organization grows, AI can handle increased demand for onboarding without compromising quality. This is particularly important for companies expanding across geographical boundaries, where consistency in onboarding is essential.
• Consistent quality: AI ensures that every onboarding video, from training modules to interactive guides, adheres to the same high standards of quality and branding. Moreover, AI can analyze and automatically improve video content by adjusting lighting, colors, and jerky footage. 
• Cost efficiency: Traditional video production can be expensive, especially when updates or customizations are needed. AI-driven video production significantly reduces these costs by automating time-consuming tasks.
• Higher engagement and retention: AI-driven onboarding videos provide a positive first impression by delivering information in a format that is both engaging and easy to understand. By providing personalized, role-specific onboarding content, AI helps new hires get up to speed faster, leading to quicker productivity and a smoother transition into their new roles.
• Personalization: AI allows for creating personalized onboarding videos that cater to specific roles or departments, ensuring that new hires receive the most relevant information for their job. By analyzing viewer data and preferences, AI can easily adjust onboarding content to fit different cultural contexts and languages, and can even add captions for the hearing impaired, making it possible to deliver a consistent message across diverse global teams.
• Data-driven insights: AI-powered video tools can provide detailed insights into how new hires engage with onboarding content. This data allows companies to continually refine and improve their onboarding process based on real-time feedback and performance metrics.

AI Training Video Platforms in Action: A D-ID Example

Creating engaging and effective onboarding videos is no small feat, especially when trying to balance quality, consistency, and engagement, but D-ID’s AI video avatars make it much simpler. 

Take the example of the Diplomat Group, a company that understands the importance of both initial and advanced training for their employees. Diplomat partnered with D-ID to produce a wide range of onboarding content that not only educates but also engages. With D-ID’s platform, they were able to create training videos for new systems, instructional guides broken down into easy-to-digest modules, and a vast selection of content in different languages. This ensured that every new hire, no matter where they were located, received the same high-quality training.

Next Steps

You too, can transform your onboarding process with D-ID’s AI-powered videos. Sign up to get started, or contact us to set up a consultation.